Announcing the upcoming launch of automated overtime
August 22, 2025
As part of the University鈥檚 ongoing UAOnline upgrades, UA HR is pleased to announce the launch of automated overtime processing this fall. This new functionality will eliminate the need for employees to manually calculate their overtime hours on their timesheets, reducing errors and simplifying time entry.
Why are we making this change?
The updated payroll process will no longer allow for the custom manual overtime process
currently used on timesheets. The current overtime process requires employees to track
when they surpass 40 hours in a work week, use a separate earnings code to report
overtime, and manually calculate their own overtime hours. This process has led to
frequent miscalculations and underreporting of overtime. Automated overtime will eliminate
the manual entry of overtime hours in timesheets, alleviating many, if not all, issues
with overtime hours and pay calculations by removing the burden on the employee.
How does it work?
Employees will enter all hours worked using their regular earnings code. For most
employees, hours recorded in excess of 40 hours will be automatically calculated as
overtime when the timesheet is submitted and processed. Employees will see overtime
hours listed as a separate line item on their pay stubs but will not see overtime
listed in their submitted timesheet.
What鈥檚 Next?
The new process is tentatively scheduled to go live in Fall 2025. As we approach the
implementation date, HR will provide additional details, training resources, and support
materials to help employees navigate the change confidently.For more information on
the broader Banner Self-Service 9 project, or to review Frequently Asked Questions
on the overtime process, visit the .
Additional information and more details will be available as we move closer to the go-live date.We appreciate your patience and cooperation as we continue modernizing our systems to better serve the UA community.